Final report
The last set of reports on an award — final financial figures, final performance narrative, and whatever else the terms require — normally due within 90 to 120 days of the end of the period of performance.
Part of the GrantTrove grant funding glossary — one entry for every field the catalogue stores.
Also called Closeout report · Final progress report
In detail
It is a hard deadline with consequences beyond the award: unresolved closeout can block payments on other awards and appears in an agency’s risk assessment of the organisation.
It also starts the record retention clock, which is why filing it late extends how long everything must be kept. A recipient that finishes a project in June and files in December has moved its own retention obligation six months into the future for no gain.
Against closeout
Closeout is the whole process of ending an award — final reports, final drawdown, equipment disposition, unspent funds returned. The final report is one document inside it. Our glossary has an entry for closeout that names the same boundary: neither is a field on a record, because both happen after an award we never see.
How GrantTrove stores it
- The catalogue describes opportunities. What ends here is a record’s life, not an award’s: `status` moves a record to closed, and only after three consecutive failed checks across at least 48 hours.
- That rule exists because a portal being unreachable is not a programme ending, and one failed crawl is not evidence of anything.
Common questions
When is the final report due?
Commonly 90 to 120 days after the period of performance ends. The award governs.
What if we file late?
It can block payments on other awards and it extends the retention period.
Is it the same as closeout?
It is one part of closeout, not the whole of it.