Closeout

In detail

Closeout is where costs that were incurred loosely become costs that are disallowed. A match documented informally, an in-kind contribution valued by the recipient rather than by the method the programme named, an expense dated a week outside the period — each of those survives the whole project and fails here.

It also has the longest tail of any phase. Final reports carry their own deadlines after the money has stopped moving, and an organisation that treats the last drawdown as the end of the work finds out otherwise.

Against the deadline

The deadline on a record is the application deadline: the day the window shuts for applying. Closeout sits at the other end of the award entirely, months or years later. They are never the same date, and `deadline_at` is never a closeout date — which is worth saying plainly, because a single mislabelled date on a record would be read as a plan.

How GrantTrove stores it

• Nothing on an opportunity record is a closeout date, and none is invented to fill the gap. The only funded-period dates in the schema sit on recorded awards rather than opportunities — `funder_award.funded_start_date` and `funded_end_date` — and those describe money already given, not a programme still open.
• A programme’s reporting and closeout obligations stay in the notice the record links. We do not summarise an obligation into a field, because a summary is the thing a reader would then rely on.

Common questions